Storage guide: how to reduce SharePoint storage costs

SharePoint and Microsoft 365 storage is growing rapidly due to versioning, unstructured data, and duplicated files. This overload leads to high cloud storage costs, performance issues, and compliance risks. Many admins lack the tools and time for regular cleanups.

Understanding the problem

• Why SharePoint fills up so fast: versioning, data silos, lack of structure
• Common admin pain points: rising costs, ROT data, performance drops

The offloading solution

• What offloading actually means vs. classic archiving
• How to move cold data to Azure Blob without losing metadata or access
• Seamless for users: transparent for compliance

How much you can save

• Clear ROI breakdown: up to 50% lower storage costs
• Sample calculations for mid-sized companies
• Hidden savings: less admin work, faster search, fewer tickets

Implementation roadmap

• From analysis to rollout: the proven step-by-step playbook
• Pilot phase, tool setup, lifecycle rules, automation
• Scripts and checklist included

Real-life case study

• How one company saved $2,400/year by offloading 2 TB
• Feedback from admins and end users

Admin-friendly extras

• Ready-to-use PowerShell snippets
• Offloading checklist with 10 concrete steps
• Pro tips to integrate into lifecycle & compliance workflows