Powerful features to optimize your SharePoint Storage costs
ShArc offers a suite of powerful features designed to help you efficiently manage and optimize your SharePoint storage. From custom offload configurations to automated archiving and comprehensive file tracing, ShArc makes data management for SharePoint easy, effective, and most important: cheap.
Create your offload conditions
- Set up custom offload conditions for different sites, libraries, or folders and use filters such as file size, file types or "last modified" date to decide which files to offload.
- Customize your offload strategy to suit your specific data management needs and ensure optimal storage utilization.
- Gain clarity before automation, prevent unnecessary offloads and make confident, data-driven decisions
Simulate your offload impact
- Configure custom offload conditions for specific SharePoint URLs and get a estimation of how much space you will free up.
- Make the data-based decisions about your data management strategy. By understanding the impact of your settings in advance, you can optimize storage and control costs more effectively, ensuring that high-priority data remains easily accessible.
- Gain information of potential storage savings before implementing changes, ensuring you make informed decisions about your data management strategy.
Check where your data is stored with reporting
- See which SharePoint libraries, sites, and files are affected by your filter settings.
- Check how much storage each area consumes and which URLs should be offloaded by policies.
- Gain deep insights into your cold data, identify top storage consumers, and create targeted, data-driven offload policies based on real analysis.
Manage your policies and offloading rules
- Create policies at domain, site, subsite, or library level and define rules based on file size, age, or both.
- Smart override system (lower-level policies automatically override higher-level ones) and exclusion support to exclude specific locations from offloading policies combined criteria.
- Gain tailored automation for any department or tenant with easy, script-free management and a clear separation between business and technical logic.
Schedule your offload conditions
- Automate your archiving processes with ease by scheduling when and how your processes should run, ensuring that your data management is both efficient and timely.
- Define your own conditions and let ShArc’s scheduler handle it for you.
- Gain freedom from manual tasks, save admin time, reduce errors, and keep SharePoint performing seamlessly at scale.
Restore files with one click
- Let end users restore data. Whether your SharePoint users use Teams, OneDrive, or SharePoint itself, they can restore offloaded files with one click. This allows them to access and use the files as before.
- Simplify your processes and let ShArc restore file automatically in the background.
- Gain a seamless user experience with famial data access for end users, reduce IT support tickets, and strengthen adoption and trust among end users.
Restore your sites and libraries
- Restore whole sites or libraries with just one click. If a project becomes relevant again, whether due to changes in business priorities, the need for historical data, or regulatory requirements, the entire SharePoint site or library associated with that project can be fully restored in an instant.
- Eleminate the need for complex and time-consuming data recovery procedures, ensuring that all information is back in place with no risk of data loss or file corruption.
- Gain one-click restoration for entire sites or libraries, eliminating complex recovery procedures, minimizing data loss risks, and instantly reviving projects when business needs change.
Trace your offloaded files
- Keep track of all offloaded files with the feature "history". ShArc provides detailed logs and reports that show which files were offloaded and the specific job that caused it.
- Maintain full visibility over your data and ensure accountability within your storage management processes.
- Gain complete visibility into all offloaded files, understand what triggered their movement, and ensure full control and visibility across your storage management processes.
Save storage with version retention
- Save additional storage space by reducing the number of file versions stored. Define exactly how many document versions should remain before a file is archived.
- Compliance-ready version control to keep required version history for audits, ISO frameworks, or governance policies. You decide how many versions remain.
- Gain transparent and predictable results with a simulation that shows exactly how your version rules impacts storage consumption.
Get automated alertings
- Get information about successfull offloads or issues in real time through Azure Alerts.
- Set-up in minutes.
- Gain insights and stay informed about successes or issues through Azure Alerts, and maintain complete visibility and accountability across your data management.
What ShArc offers compared to other providers
Frequently asked questions about ShArc features
Here we answer the most frequently asked questions about ShArc's features.
Who is allowed to offload or restore data?
Offloading and bulk restore operations can only be performed by authorized administrators through the ShArc administration interface. End users cannot offload data themselves but are able to restore individual files they have access to directly from SharePoint using one-click retrieval.
Can offload operations be restricted to specific sites or libraries?
Yes. ShArc supports granular targeting by allowing administrators to apply offload operations and policies to specific SharePoint sites or individual document libraries rather than the entire tenant. This allows organizations to control both who can restore files and at which scope data is archived or restored.
What happens to metadata, permissions, and folder structures?
All SharePoint metadata, permissions, and folder structures are preserved when files are offloaded. ShArc uses the existing SharePoint permission model, so access rights remain unchanged. Folder moves or structural changes in SharePoint are synchronized accordingly.
How does ShArc handle file versions?
During offloading, ShArc removes all previous file versions and stores only the latest version in Azure Blob Storage. This behavior significantly reduces storage consumption, as SharePoint can store up to hundreds of versions per file. Version retention options are planned for future releases.
Is ShArc a SaaS solution or is it deployed in the customer tenant?
ShArc is deployed entirely within the customer’s Azure and Microsoft 365 tenant. All data processing happens inside the tenant and the customer retains full ownership and control over the infrastructure and storage. ShArc is not a multi-tenant SaaS that hosts customer data externally.