SharePoint version retention and cleanup

By default, Microsoft 365 allows up to 500 versions per file, which can quickly lead to massive storage bloat, especially in collaborative environments like Teams or project libraries. Most of these versions are never accessed again, yet they continue to consume costly storage space. With ShArc, you define exactly how many document versions should be retained before archiving. This ensures that important version history remains available while unnecessary versions are removed in a controlled and transparent way.

Structured SharePoint archiving

The powerful feature version retention and cleanup gives you control over how many document versions are preserved when files are archived. Instead of relying on global SharePoint limits or manual cleanups, ShArc lets you define clear version rules.

Whether you're managing large libraries or active collaboration environments, you ensure that storage is only consumed by versions that you need.

Remove unnecessary versions and define exactly how many versions should remain.
Clean up versions during archiving. End users don't even notice version retention.
Preserve compliance and transparency by keeping required version history for audits while eliminating excess data.

You stay in control, governance stays intact, and your SharePoint storage stays efficient.

SharePoint version retention and cleanup

Structured SharePoint archiving

See ShArc in action and clean up your storage